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Summary

eTranscript California is a web-based electronic transcript system between California Community Colleges, CSU Campuses, UC Campuses, and other postsecondary education institutions. Designed to provide secure, value-added request and delivery services between institutions, eTranscript California automates transcript processes by:

  • Offering significant savings in cost and time by sending and receiving transcripts to and from electronically-capable educational institutions

  • Providing faster fulfillment processing of transcript requests from authorized institutions

  • Systemically translating transcripts into XML and EDI formats to facilitate delivery to institution ERP or other application system

  • Saving staff resources by using user-friendly functionality to view, print, store, and download received transcripts

  • Including email communication throughout the process


Target Audience

Community College Administrators and Staff

CSU, UC, and other California Colleges Administrators and Staff

Electronic Transcript Trading Partners


History

eTranscript California (CCCTran) launched Summer 2007 with transactions between Community Colleges, and from Community Colleges to CSU campuses.


Services/Products


Requesting Transcripts:

  • Request single or bulk transcripts
  • Identify trading partner preferences for transcript processing
  • Electronic message confirmation

Fulfilling Transcripts

  • Interface with College SIS
  • Visual workflow process illustrates transcript fulfillment progress
  • Upload and transmit transcripts
  • Email communication throughout the process

Receiving Transcripts

  • View, print, and download capability
  • Provides three standard online transcript views: brief, full, and gen-ed
  • Standards-based transcripts for easy loading into student information systems
  • Receive XML and EDI transcripts from any non CCCTran institution via UT (Texas) server

Administration

  • Transcript request and submission reports
  • Complete transaction event history
  • Account management
  • Configurable workflow preferences, including transcript fee and waiver rules, fulfillment processes, control and expiration options, email communication, and institution information.


Benefits

CSU, UC, and other California Colleges Administrators and Staff

Automates and streamlines the transcript process for faster admission processing through complete, accurate, and fully compliant enrollment applications.

  • Increases enrollment and improves services to students.
  • Delivers proven advantages while reducing demands to staff.

Other Trading Partners Outside of eTranscriptCA

Able to receive and deliver transcripts from outside institutions via the SPEEDE University of Texas transcript server.


Contact Information

Website: eTranscriptCA.org

Tim Calhoon
Director, CCC Technology Center
(530) 965-0634
tcalhoon@ccctechcenter.org

 

Mark Cohen
Product Manager, CCC Technology Center
(805) 676-0419
mcohen@ccctechcenter.org